Fleetio
Fleetio is a fleet management platform for managing vehicles, equipment, maintenance, inspections, fuel, parts, purchasing, and operational workflows.
Verdict
Common use cases
- Log fuel fills from field reports
- Report vehicle issues during morning standup
- Archive decommissioned assets in batch
- Record odometer readings without dashboard login
- Triage maintenance requests from driver chat
Integration
- Vendor
- Fleetio
- Category
- productivity
- Auth
- API_KEY
- Tools
- 34
- Composio slug
fleetio
Tools
- Archive Contact
Archive one Fleetio contact by ID. This reversible action is preferred over permanent deletion.
- Archive Vehicle
Archive one Fleetio vehicle by ID. This is reversible with Restore Vehicle and is preferred over permanent deletion.
- Change Issue State
Close, resolve, or reopen one Fleetio issue using the dedicated lifecycle endpoint for that transition. Closing and resolving require a note; reopening does not accept one.
- Create Contact
Create a Fleetio contact with a required first name and optional common business identity fields.
- Create Fuel Entry
Create a Fleetio fuel entry and its required meter reading for a vehicle. Supply volume in the vehicle's configured unit.
- Create Issue
Report a Fleetio issue for a vehicle or equipment asset with required timing and summary plus optional priority, assignment, and labels.
- Create Meter Entry
Record a primary or secondary Fleetio meter reading for a vehicle. Inspect the vehicle's existing meter history first because Fleetio requires values to increase in chronological order and checks readings on both sides of the timestamp.
- Create Vehicle
Create a Fleetio vehicle with its required name, primary meter unit, status, and type, plus optional common identity and assignment fields.
- Delete Fuel Entrydestructive
Permanently delete one Fleetio fuel entry and its associated meter entry by exact fuel-entry ID. Both deletions are irreversible and can affect meter history, so use this only for a verified erroneous or disposable entry.
- Delete Issuedestructive
Permanently delete one Fleetio issue by exact ID. This action is irreversible: use it only for a known disposable or erroneous issue after verifying the ID. Prefer issue state transitions for normal lifecycle handling.
- Delete Meter Entrydestructive
Permanently delete one Fleetio meter entry by exact ID. This action is irreversible: use it only for a known erroneous or disposable reading after verifying the ID.
- Get Contact
Retrieve one Fleetio contact by ID for assignment, issue, or maintenance workflows. Returns purposeful business and employment details while omitting residential, license, user-access, and account-membership data.
- Get Issue
Retrieve full details for one Fleetio issue by ID.
- Get Service Entry
Retrieve one Fleetio service entry by ID, including its status, maintenance tasks, issues, meter data, and costs.
- Get Vehicle
Retrieve full current details for one Fleetio vehicle by ID.
- Get Work Order
Retrieve full details for one Fleetio work order by ID.
- List Account Context
Return Fleetio account identity, plan, state, and permission or feature context for the connected API key. Credential-like account tokens are always removed.
- List Contacts
Find Fleetio contacts using bounded cursor pagination and common identity or employment filters.
- List Fuel Entries
Find Fleetio fuel entries by vehicle, vendor, external ID, or date range using bounded cursor pagination.
- List Issues
Find Fleetio issues by vehicle, state, issue number, assigned contact, due date, or reported date.
- List Meter Entries
Find Fleetio primary or secondary meter readings by vehicle, meterable asset, category, or date range, ordered for chronology checks.
- List Reference Data
List one Fleetio reference collection used by vehicle, issue, work-order, service, fuel, vendor, grouping, and inspection workflows.
- List Service Entries
List Fleetio service entries by reference, status, or completion-date range, with sorting and cursor pagination.
- List Service Reminders
Find due, overdue, snoozed, or upcoming Fleetio service reminders by vehicle or service task.
- List Vehicles
Find active Fleetio vehicles by name, VIN, license plate, group, status, or type, with cursor pagination and configurable sorting.
- List Work Orders
Find Fleetio work orders by vehicle, vendor, contact, number, status, or purchase order reference.
- Restore Contact
Restore one archived Fleetio contact by ID.
- Restore Vehicle
Restore one archived Fleetio vehicle by ID.
- Update Contact
Update selected business identity, communication, employment, or group fields on one Fleetio contact; omitted fields remain unchanged.
- Update Fuel Entry
Correct selected timestamp, volume, meter, vendor, fuel type, price, flag, or reference fields on one Fleetio fuel entry; omitted fields remain unchanged.
- Update Issue
Update issue content, priority, due date, or assignments without changing the issue lifecycle state; omitted fields remain unchanged.
- Update Meter Entry
Correct the timestamp, value, or void state of one Fleetio meter entry, or change its meter type from primary to secondary. This tool cannot change a secondary entry back to primary. Omitted fields remain unchanged; Fleetio returns no resou
- Update Vehicle
Update selected identity, classification, or assignment fields on one Fleetio vehicle; omitted fields remain unchanged.
- Update Work Order
Update selected status, scheduling, assignment, reference, description, or issue fields on an existing Fleetio work order; omitted fields remain unchanged.
Setup
Setup guide
- 11. In Switchy, open your workspace settings and navigate to the MCP integrations panel. 2. Select 'Add Integration' and choose Fleetio from the productivity category. 3. Open your Fleetio account settings, generate a new API key with full read-write permissions, and copy it. 4. Paste the API key into the Switchy connection form and click 'Connect'. 5. Switchy will verify the key and confirm the connection within a few seconds. 6. Open any Project, type '@Fleetio' in a message, and ask it to list your vehicles or create a test fuel entry to confirm the integration works. 7. The MCP will prompt you for required fields like vehicle ID or meter unit if you omit them in your initial request.
What teammates see: by default, memories from Fleetio are scoped to the Project (PROJECT visibility) - you can mark any memory PRIVATE or share it ORG-wide.
Works well with
Top models
Compatibility data appears once enough Projects have used this MCP together with a given model.
How Switchy teams use it
Starter prompts
Log Fuel Entry
@Fleetio create a fuel entry for vehicle ID 12345 with 42 gallons at 87,320 miles on today's date
Report Vehicle Issue
@Fleetio create an issue for vehicle ID 12345 titled 'Check engine light on' with high priority assigned to the maintenance team
Archive Sold Vehicle
@Fleetio archive vehicle ID 12345 because it was sold last week
Record Odometer Reading
@Fleetio create a meter entry for vehicle ID 12345 with primary meter reading of 91,450 miles as of today
Add New Vehicle
@Fleetio create a vehicle named '2024 Ford Transit' with odometer unit miles, status active, and type cargo van
Example outputs
Illustrative - representative of the model's voice and quality, not literal recordings.
@fleetio draft a monthly fleet summary: total fuel cost, average MPG, and any high-priority open issues across all vehicles
Fleet Summary (last 30 days): Your 23 active vehicles consumed 847 gallons at a total cost of $3,614 (avg $4.27/gal). Fleet-wide fuel economy averaged 24.3 MPG, down 1.8 MPG from the prior month—primarily driven by Unit 207 (18.1 MPG, possible transmission issue) and Unit 534 (19.6 MPG, due for tire rotation). High-priority open issues: 3 vehicles require immediate attention—Unit 207's transmission warning, Unit 621's failed inspection (expired registration), and Unit 702's coolant leak flagged yesterday. Recommend prioritizing Unit 621 to avoid compliance risk.
This synthesis example pairs Fleetio's fuel, meter, and issue data with the AI's ability to calculate trends and flag outliers. The MCP fetches multiple record types and the AI correlates them into a narrative summary. Accuracy depends on your team's data hygiene—incomplete fuel logs or untagged issues will produce gaps. This read-only workflow works with basic API key permissions but shines when your Fleetio account has consistent logging habits.
Use-case deep-dives
When Fleetio wins for daily route and maintenance coordination
A 12-person HVAC company runs 8 vans and needs to log fuel, track mileage, and flag repair issues without leaving Slack. The dispatcher creates fuel entries after morning fill-ups, techs report issues from the road, and the shop manager closes tickets when repairs finish. Fleetio's 34 tools cover the full dispatch-to-repair cycle, and the API-key auth means the team shares one credential in Switchy without per-seat licensing friction. This works cleanly if your fleet is under 50 vehicles and you're not integrating telematics hardware—once you need real-time GPS or OBD-II data, you'll outgrow the MCP and want Fleetio's native integrations. If your team already lives in Slack for dispatch and you're tired of the Fleetio mobile app, this is the call.
When this MCP handles monthly audit prep at small scale
A 6-person food bank operates 4 delivery trucks and must document every fuel purchase and maintenance event for grant compliance. The operations lead uses Switchy to pull meter entries, fuel logs, and closed issues into a monthly report without manual CSV exports. Fleetio's structured data model—meter readings must increase chronologically, issues require notes to close—maps cleanly to audit requirements, and the MCP's read-write access lets the team correct entries inline when a driver fat-fingers a fuel volume. This breaks down if you're managing more than 15 vehicles or need multi-entity rollups; at that scale, Fleetio's native reporting is faster. If compliance is quarterly and your fleet fits in a spreadsheet, this MCP saves 2 hours a month.
When Fleetio stretches beyond vehicles for asset management
A 9-person landscaping startup tracks 3 trucks, 12 mowers, and 20 handheld tools in Fleetio because they need one system for everything with an engine. The crew lead creates issues for broken equipment during morning standup, logs meter entries for hour-based service intervals, and archives retired assets at season-end. Fleetio's equipment-asset support and reversible archival fit the startup's mix-and-match inventory, and the MCP's 34 tools cover the full CRUD cycle without forcing the team into Fleetio's UI. This only works if your equipment has meters or usage logs worth tracking—if you're just counting shovels, a spreadsheet is cheaper. If your asset mix is messy and you're already paying for Fleetio, this MCP is the right call.
Frequently asked
What does the Fleetio MCP let me do in Switchy?
It connects your Fleetio fleet management data so AI can read vehicle records, log fuel entries, create maintenance issues, and track meter readings. You can ask questions about your fleet status, automate service reports, or have AI file issues when something breaks. The MCP covers vehicles, contacts, fuel logs, and issue tracking — the core Fleetio workflows small teams use daily.
Do I need admin access to connect Fleetio?
You need a Fleetio API key, which any account holder can generate from their profile settings. Fleetio doesn't use OAuth; you paste the key into Switchy once. The key inherits your Fleetio user permissions, so if you can't archive vehicles or close issues in Fleetio's UI, the MCP can't either. Most teams have one person with full access connect it.
Can the Fleetio MCP delete vehicles or contacts permanently?
No. It only archives them, which is reversible. Fleetio's API doesn't expose permanent deletion endpoints, so the MCP can't hard-delete records even if you ask. This matches Fleetio's own design philosophy — they want you to archive instead of destroy historical data. If you need something truly gone, log into Fleetio directly and use their admin tools.
How is this different from just using Fleetio's web app?
The MCP lets AI read and write Fleetio data in natural language, so you can ask "which trucks are overdue for service" or "log 42 gallons of diesel for truck 19" without opening tabs. It's faster for bulk queries and repetitive data entry. You still need Fleetio's UI for complex workflows like custom reports or editing vehicle photos — the MCP handles the transactional stuff.
Who on my team should connect the Fleetio MCP?
Whoever manages your fleet day-to-day and already has a Fleetio login with write permissions. That's usually a fleet manager or operations lead. They generate the API key and paste it into Switchy once. After that, anyone on your Switchy workspace can ask AI to pull Fleetio data or log entries, but the underlying permissions stay tied to that original key.