CalendarHero

@CalendarHero list all my meetings for next week and summarize which ones are internal vs. external

I found 14 meetings scheduled for next week (Jan 13-19). Internal meetings (8 total): Monday's sprint planning, Tuesday's 1:1s with Sarah and Marcus, Wednesday's design review, Thursday's all-hands and product sync, Friday's retro and demo. External meetings (6 total): client check-ins with Acme Corp (Tuesday), vendor onboarding with DataCo (Wednesday), two prospect calls (Thursday), and partner strategy session with TechPartners (Friday). Your heaviest day is Thursday with 5 back-to-back meetings from 9am-3pm.

This example combines CalendarHero's List Meetings tool with AI synthesis to categorize and surface patterns. Requires read access to calendar data. The MCP returns raw meeting objects; the AI interprets participant domains and meeting titles to infer internal vs. external classification—accuracy depends on consistent naming conventions in your calendar.

@CalendarHero create a meeting request for 'Q1 Planning' with the product team, 90 minutes sometime next Tuesday or Wednesday afternoon

I've created a meeting request in CalendarHero for 'Q1 Planning' with a 90-minute duration. The request offers three time slots: Tuesday 1:00-2:30pm, Tuesday 3:00-4:30pm, and Wednesday 2:00-3:30pm. Invitations have been sent to the 4 product team members in your contacts. Recipients can select their preferred slot via the CalendarHero booking page, and the meeting will auto-confirm once everyone responds. You'll receive a notification when consensus is reached.

Demonstrates the Create Meeting Request V2 tool, which handles availability polling across multiple participants. This workflow requires that team members exist as contacts in your CalendarHero account and have connected calendars. The MCP doesn't directly book the meeting—it creates a request that participants vote on, avoiding the back-and-forth of manual scheduling.

@CalendarHero show me my meeting templates and draft a new 'Customer Onboarding' template based on the structure of my existing 'Sales Demo' template

You have 5 meeting templates configured: Sales Demo (45min), Technical Deep Dive (60min), Quick Sync (15min), Interview - Engineering (90min), and Board Update (120min). Based on your Sales Demo template, here's a draft Customer Onboarding template: 60-minute duration (vs. 45min for sales), buffer time of 15min before/after, video conferencing enabled via your default Zoom link, and pre-meeting questions asking for company size, primary use case, and technical point of contact. The Sales Demo includes a product walkthrough section—I've adapted this to 'platform setup walkthrough' for onboarding context.

Uses List Meeting Templates to retrieve existing configurations, then applies AI reasoning to propose a new template structure. The MCP provides read access to templates but doesn't create new ones via this tool set—you'd need to manually configure the suggested template in CalendarHero's UI. Useful for auditing your scheduling workflows and identifying gaps in your template library.

When CalendarHero beats manual back-and-forth for AE teams

A 6-person sales team closing 20-30 demos a week spends half their Slack time coordinating calendars with prospects. CalendarHero's meeting request tool lets AEs send availability blocks without leaving their CRM context—Switchy surfaces the MCP right when someone pastes a LinkedIn profile or mentions "demo." The contact creation tool pre-fills from prior conversations, and meeting templates standardize discovery vs. technical calls. This works until your team hits 50+ meetings a week or needs complex round-robin logic; at that scale, CalendarHero's 13-tool surface area becomes limiting and you're better off with a dedicated scheduling platform. For teams under 10 reps doing mostly 1:1 outbound, the MCP keeps scheduling in the same workspace as deal notes.

How solo consultants use CalendarHero for multi-client juggling

A fractional CFO working with four startups needs each client to see different availability windows without manually blocking time across three calendar apps. CalendarHero's calendar connection tool pulls Google, Outlook, and iCloud into one view, then the meeting templates tool creates client-specific booking links ("Acme 30-min check-ins" vs. "Beta Corp month-end reviews"). Switchy's shared context means the consultant's EA can see which templates are booked heaviest and suggest schedule adjustments in the same thread as invoice reminders. The fetch meeting details tool becomes the single source for "what's this week look like?" queries. This breaks down if you need more than 8-10 templates or complex conditional logic; CalendarHero doesn't do "only show Tuesdays after 2pm if I'm in Seattle." For straightforward multi-calendar aggregation at 1-2 person scale, it's faster than Calendly's UI.

When CalendarHero's contact fetch beats CRM calendar sync

A 3-person CS team managing 40 accounts runs monthly check-ins but their CRM's calendar sync is a 48-hour lag mess. CalendarHero's fetch contact and list meetings tools let the team pull real-time availability and past meeting history without leaving Switchy—someone asks "when did we last talk to Acme?" and the MCP answers in 2 seconds. The create meeting request tool books follow-ups while the context is fresh, and meeting templates enforce the 25-minute vs. 50-minute cadence the team agreed on. This only works if your contact list is under 200 and you're not doing complex segmentation; CalendarHero doesn't have tagging or bulk operations. For small CS teams tired of CRM calendar plugins that break every update, the MCP is a cleaner pipe.