WildApricot

@WildApricot list all active members in the 'Premium' membership level and show their renewal dates

Found 47 active Premium members. Here's a summary: 12 members renew within the next 30 days (earliest: March 15), 23 renew in Q2 2024, and 12 renew later this year. The member with the soonest renewal is Sarah Chen (ID: 12847563, renews March 15). All Premium members have access to exclusive events and the member directory. This data reflects your current WildApricot account as of today.

This example demonstrates read-heavy contact filtering combined with membership-level logic. The MCP must first call list_membership_levels to find the Premium level ID, then filter contacts by that level and active status. Requires read access to contacts and membership data; response time depends on your member count.

@WildApricot create a new contact for John Smith with email john.smith@example.com and assign him to the Basic membership level

Created contact John Smith (ID: 15923847) with email john.smith@example.com and assigned to Basic membership level. The contact is now active in your WildApricot account. Note that this action did not send a welcome email or trigger automated workflows — you may need to configure those separately in WildApricot's admin panel. The new member can log in once they set a password through your organization's member portal.

This write operation requires an API key with Full access scope — OAuth2 connections with read-only permissions will fail. The MCP creates the contact record but does not handle payment processing, welcome emails, or custom field validation beyond what WildApricot's API enforces. Verify membership_level_id exists before attempting creation.

@WildApricot review upcoming events in April and draft an email highlighting the three with the lowest registration counts

Reviewed 8 events scheduled for April 2024. The three with lowest registration are: (1) 'Networking Mixer' on April 9 with 4 registrations out of 50 capacity, (2) 'Workshop: Grant Writing Basics' on April 18 with 7 of 25 spots filled, and (3) 'Board Meeting Open Session' on April 23 with 2 registrations, no cap set. Draft email: 'Don't miss these April opportunities! Our Networking Mixer and Grant Writing Workshop still have plenty of space — perfect for members looking to connect and build skills. Register today to secure your spot.' This synthesis assumes you want to boost attendance for under-registered events.

This example pairs WildApricot's event data with AI reasoning to identify patterns and generate content. The MCP fetches event details and registration counts, then the AI synthesizes a promotional message. Useful for membership engagement but requires manual review — the AI cannot verify event quality or appropriateness for promotion, and registration counts may change rapidly.

When WildApricot wins for membership-driven board packets

A 12-person nonprofit board meets monthly and needs current membership rosters, event sign-ups, and renewal status before each meeting. WildApricot's MCP is the right call here because the Get Contact and List Membership Levels tools pull live data into a shared Switchy workspace where the ED and treasurer can annotate it together without exporting CSVs. The OAuth2 flow means no API key rotation headaches. The threshold: if your board needs historical trend analysis across years, WildApricot's MCP won't surface archived data—you'll still export annual snapshots. But for live operational prep at small-org scale, this MCP turns a 20-minute manual pull into a 90-second refresh. Worth the integration if your board meets more than quarterly.

When this MCP handles post-launch registration cleanup

A community association launches a fundraiser event and gets 80 registrations in the first 48 hours, including duplicates, incomplete forms, and waitlist requests. The List Event Registrations and Get Event tools let a 2-person volunteer team triage the chaos in Switchy without toggling between the WildApricot admin panel and Slack. The MCP surfaces registration metadata and form details in one query, so the team can spot incomplete entries and ping registrants directly. The trade-off: if your event has complex multi-ticket bundles or tiered pricing, the MCP's registration view won't decode every pricing rule—you'll still need the admin UI for refunds. But for straightforward registration cleanup at under 200 attendees, this MCP saves 3-4 hours of tab-switching. Set it up before your next event launch.

When WildApricot's MCP supports targeted renewal outreach

A professional association with 300 members runs quarterly renewal campaigns and needs to segment by membership level and expiration date. The List Contact Fields and List Membership Levels tools let the membership coordinator build filtered lists in Switchy and draft personalized outreach without exporting member data to a spreadsheet. The Create Contact tool also means new sign-ups from a landing page can flow directly into WildApricot during the campaign window. The boundary: if your renewal logic depends on custom fields or complex eligibility rules, the MCP's field metadata won't interpret every edge case—you'll still validate tricky renewals in the admin panel. But for standard level-based campaigns at under 500 members, this MCP turns a half-day segmentation task into a 15-minute query. Integrate it before your next renewal push.